1. Create daily or weekly to-do lists
Starting from day one, it’s important to properly coordinate projects and tasks. As a manager, it’s crucial that you not only clearly articulate your goals, but that you also create detailed project plans and lists — lists that are assigned to specific individuals or teams. This will ensure that your employees remain proactive and know exactly what is on their to-do list.
Go digital on your next brainstorm and discuss tasks or projects via virtual white boards. From there, you can assign roles and set deadlines.
2. Establish working hours
If your office normally works from 8 am to 4 pm, then ask your employees if they’d like to follow this schedule. Not only will it be less of a transition, but it will also ensure that your team is all working at the same time in regards to communication.
In this case, you can establish structured daily check-ins, either individually or as a team. In terms of communication, simply offering email alone is insufficient. Video conferencing is important whenever you’re having more complex or even sensitive conversations.
However, you should also be open to less controlled schedules to keep remote employees engaged and motivated. Work with your team to see how they’re adjusting. You may find that some employees thrive early in the morning and prefer to work from 6 am to 2 pm — or may even be willing to put in hours on the weekend to help with any high-priority tasks.
3. Put recognition front and center
Employee recognition is a high-impact strategy that increases employee productivity and engagement — especially among top performers. According to Achievers’ Engagement and Retention report, 90 percent of workers say when they receive recognition it motivates them to work harder. And according to Gallup, only one in three American workers strongly agree that they received recognition for doing work in the past seven days.
There are multiple ways to recognize those who go above and beyond. For example, with the right recognition platform, employees easily send and receive recognitions, view all sent recognitions in a company-wide news feed, and sign digital celebration cards highlighting work anniversaries and accomplishments. Put recognition front and center to motivate and engage employees on a regular basis.
Tip: Are you in need of inspiration so that your employees can work from home effectively? Check out how to integrate recognition into your everyday work life.
4. Take employee feedback seriously
There are many reasons why remote work is highly successful for many companies. As stated in this Harvard Business Review article, being able to work from home effectively is based on the following principles: culture, coordination, and communication.
While it’s critical for managers to communicate with their teams in terms of training and daily operations, it’s also imperative that employees are heard. Understanding the value of employee voice while in a leadership role will help drive the success of your company.
To do so, implement pulse surveys or even chatbots to ensure regular, open communication. Once you hear what employees have to say, it will be time to take action. After all, the research shows that employees who feel heard are 4.6 times more likely to feel empowered to perform their best work.
5. Encourage work breaks
While the research indicates that remote workers take slightly longer breaks on average, they remain productive for an additional 10 minutes per day. In an insightful study, it was revealed that the most productive people work for 52 minutes, then break for 17 minutes.
This is why you should encourage your remote employees to take brief yet meaningful breaks throughout their workday. In an office setting, there are often set breaks and a period for lunch. Create a similar schedule for your remote workers so that they remain productive and avoid burnout.
Tip: Provide employees with recommendations so that they can create a routine that favors regular breaks — and if employees are suffering from anxiety, here are some great strategies to help them better manage stress levels so that they can remain focused. Some of these suggestions could be included in a weekly newsletter.
Équipe JCCCAM Team
Jeune Chambre de Commerce Camerounaise du Canada
Tél. : 514-360-1276